Section 37.07.050. Agency program and financial plans; mission statements.

   (a) The agencies shall assure the development of a statewide system of results-based government designed to increase efficiency and effectiveness of state programs and services. Toward that end, each state agency shall, on a semi-annual basis, identify results-based measures that have been used to work toward achievement of the mission statement and desired results issued by the legislature and of other goals of the agency, and set out the results as measured. Each state agency shall also prepare information that shall be compiled and submitted on December 15 each year to the office, the legislature, and the legislative finance division; this information must
        (1) identify the agency mission and desired results established by the legislature;
        (2) identify the goals and objectives the agency will use to achieve the legislature's mission and desired results;
        (3) set out the results of any user group surveys and, if the results do not agree with the mission and desired results, goals, and objectives, explain why;
        (4) include written, defined methods of measuring results that apply to the responsibilities, products, and services of the agency;
        (5) identify results-based measures that have been used to work toward achievement of the mission statement and desired results issued by the legislature and other goals of the agency and set out the results as measured;
        (6) identify surveys or other methods of gathering user group opinions that have been used by the agency to identify ways to improve its programs;
        (7) identify methods of measuring performance when the mission statement and desired results issued by the legislature involve more than one agency and make recommendations to eliminate duplication of government functions and waste;
        (8) identify ways in which the agency has involved its employees in the development of methods of measuring results, including opportunities for employee representatives to participate in committees established to develop methods of measuring results;
        (9) include the budget requested to carry out the agency's proposed plans in the succeeding fiscal year, including information reflecting the expenditures during the last fiscal year, the expenditures authorized for the current fiscal year, the expenditures proposed for the succeeding fiscal year, an explanation of the services to be provided, the number of total positions for all persons employed or under contract by the agency for personal services including those rendered for capital improvement projects, the need for the services, the cost of the services, and other information requested by the office;
        (10) include a report of agency receipts during the last fiscal year, an estimate of receipts during the current fiscal year, and an estimate of receipts for the succeeding fiscal year;
        (11) identify legislation required to implement the proposed programs and financial plans;
        (12) include an evaluation of the advantages and disadvantages of specific alternatives to existing or proposed agency activities or administrative methods;
        (13) prioritize the activities of the agency from the most important to the least important.
   (b) The state agency proposals prepared under (a) of this section must describe the relationships of their program services to those of other agencies, of other governments, and of nongovernmental bodies.
   (c) The office shall assist agencies in the preparation of their proposals under (a) of this section.  This assistance may include technical assistance, organization of materials, centrally collected accounting, budgeting and personnel information, standards and guidelines formulation, population and other required data, and any other assistance that will help the state agencies produce the information necessary for efficient agency management and effective decision-making by the governor and the legislature.
   (d) If any state agency fails to transmit the program and financial information provided under (a) of this section on the specified date, the office may prepare the information.
   (e) The office shall compile and submit to the governor-elect in any year when a new governor has been elected, not later than November 20, a summary of the program and financial information prepared by state agencies.
   (f) Budget requests for boards and commissions and for those agency programs for the fiscal year following termination under AS 44.66 shall be prepared and submitted. The recommended appropriation request must include
        (1) an identification of the objectives intended for the program and the problem or need that the activities and operations of the board, commission, or program is intended to address;
        (2) an assessment of the degree to which the original objectives of the program have been achieved expressed in terms of performance, effects, or accomplishments of the program and of the program or need that it was intended to address;
        (3) a statement of the performance and accomplishments of the program in each of the last four completed fiscal years and of the costs incurred in the operation of the program;
        (4) a statement of the number and types of persons affected by operation of the program;
        (5) a summary statement, for each of the last three completed fiscal years, of the number of personnel employed in carrying out the program and a summary of the cost of personnel employed under contract in carrying out the program;
        (6) an assessment of the effect of the program on the economy of the state;
        (7) an assessment of the degree to which the overall policies of the program, as expressed in regulations adopted by the agency, board, or commission and its decisions, meet the objectives of the legislature in establishing the program;
        (8) an analysis of the services and performance estimated to be achieved if the life of the agency, board, or commission were to be continued;
        (9) a prioritized list of the activities the agency, board, or commission would be expected to perform if the life of the agency, board, or commission were to be continued, from the most important to the least important.
   (g) All goals and objectives, plans, programs, estimates, budgets, and other documents forwarded to the office of management and budget by a state agency under this section are public information after the date they are forwarded.
   (h) Each agency shall, with participation of its employees, develop methods for measuring agency results. A group or committee established by an agency to develop methods of measuring results shall include a representative of each of the bargaining units that represents employees of the agency.

Authorities

16.05.110;37.07.020;37.07.060;44.66.020;44.66.040;44.66.050

Notes

References

AS 16.05.110 Composition of fund.
AS 37.07.020 Responsibilities of the governor.
AS 37.07.060 Governor's recommendation.
AS 44.66.020 Agency programs.
AS 44.66.040 Duties of the review team.
AS 44.66.050 Legislative oversight.

History

(Sec. 1 ch 188 SLA 1970; am Sec. 4 ch 95 SLA 1971; am Sec. 1 ch 97 SLA 1976; am Sec. 5 ch 149 SLA 1977; am Sec. 6 ch 168 SLA 1978; am Sec. 28 ch 63 SLA 1983; am Sec. 4, 5 ch 27 SLA 1998; am Sec. 1, 2 ch 98 SLA 2002)